VILLAGE OF WALTHILL
May 10, 2023
The regular meeting of the Chair and the Village Board of Trustees of Walthill, Nebraska was held at the Village Office in said village at 5:00 p.m., May 10, 2023.
Present: Board Chair Michael Grant, Trustees Aaron Brown and Waylon Oldman. Trustees Curtis Boschult and Gwen Porter were absent from the meeting. Also present: Lisa Beaudette, Clerk/Treasurer, KayCe Henneman, Deputy Clerk/Treasurer, Fred Appleton, Maintenance Supervisor and Roger Anderson, Maintenance. Kevin Connot, Planner/Developer, attended via zoom.
Visitors: Rich Welter, Linda Tainter, Nancy Anderson, Denise Kearnes, David Cox, Lavina Cox, Doug Morgan, Kenny Appleton, Mark English and Don Newton.
Notice of meeting was given in advance thereof by posting in three (3) public places, a designated method for giving notice, as shown by the certificate of posting notice on file at the Village Office. Notice of the meeting was simultaneously given to the Chair and Trustees and a copy of their acknowledgment of receipt of notice and agenda are on file at the Village Office. Availability of the agenda was communicated in the public notice. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.
Chair Grant called the meeting to order at 5:00 p.m. and made the public aware of the availability of the open meeting laws.
Trustee Brown made a motion, seconded by Oldman to approve the minutes of the April 5, 2023 board meeting. Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult. Motion carried.
The policy for awarding donations was discussed. The Board agreed to continue to handle requests on a case-by-case basis. A motion was made by Brown, seconded by Oldman to approve the submitted request for donation form. Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult. Motion carried.
A motion was made by Brown, seconded by Oldman to approve building permits #B05032023-01, #B05032023-02, #B05032023-03 and #B05032023-04 submitted by the Omaha Tribe. Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult. Motion carried.
Kevin Connot, Planner/Developer, gave a community development update.
Fred Appleton, Maintenance Supervisor, gave a Maintenance Department report, during which time Don Newton requested to be able to bale the grass in the ball park out field. The request was denied due to the fact that the field can be rented and the grass would need to be kept short.
Agenda item 5. b. was discussed. No board action was taken.
Oldman made a motion, seconded by Brown to contract with Mosquito Control of Iowa for the Village’s 2023 mosquito control program. Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult. Motion carried.
Tree removal estimates was tabled until next month. J&S Tree Service will be submitting estimates.
Emergency Water Restrictions were tabled until next month, however it was Board consensus to limit the football field watering to two times per week in the late evening and to monitor the water usage.
KayCe Henneman, Property Manager, gave an update on the Village’s rental properties.
A request from Kenny Appleton of the Omaha Tribe for additional land at the Legion Hall area was discussed. No board action was taken; however, discussion will continue on the subject.
Discussion was held on the Sale of the 8-Plex at 311 N Little Street, which was then tabled to the next regular board meeting.
Plans were presented from two potential businesses vying for space in the Walthill Business Center. The Board will review the material and make a selection by the next regular board meeting.
Mark English and Doug Morgan with the Walthill Volunteer Fire Department addressed the Board regarding roles and responsibilities between the two entities. No board action was taken.
Discussion was held regarding vacating the southern most part of Victor Avenue, roughly 220’. The subject was tabled until the next regular board meeting.
Trustee Oldman introduced Ordinance #2023-4 entitled:
AN ORDINANCE OF THE VILLAGE OF WALTHILL, NEBRASKA, AMENDING THE VILLAGE’S PERSONNEL POLICIES AND PROCEDURES MANUAL PERTAINING TO SICK LEAVE AND TO PAID HOLIDAYS (ADDING EASTER); REPEALING ALL ORDINANCES, RESOLUTIONS, CODE SECTIONS, AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
and moved the statutory rule requiring reading on three days be suspended. Trustee Brown seconded the motion to suspend the rules and on a roll call vote, the following trustees voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult. The motion to suspend the rules was adopted by a majority of all members of the board that were present and the rule was declared suspended for consideration of said ordinance.
Said ordinance was then read by title and thereafter Trustee Oldman moved for final passage of the ordinance, which motion was seconded by Trustee Brown. The Chairperson then stated the question “Shall Ordinance #2023-4 be passed and adopted?” Upon roll call vote, the following trustees voted aye: Grant, Brown and Oldman. Nay: None. Absent: Porter and Boschult.
The passage and adoption of said ordinance having been concurred in by a majority of all members of the Board of Trustees, the Chairperson declared the ordinance adopted and the Chairperson in the presence of the Board of Trustees signed and approved the ordinance and the Clerk attested the passage and approval of the same and affixed her signature thereto. A true, correct and complete copy of said ordinance is as follows:
ORDINANCE NO. 2023-4
AN ORDINANCE OF THE VILLAGE OF WALTHILL, NEBRASKA, AMENDING THE VILLAGE’S PERSONNEL POLICIES AND PROCEDURES MANUAL PERTAINING TO SICK LEAVE AND TO PAID HOLIDAYS (ADDING EASTER); REPEALING ALL ORDINANCES, RESOLUTIONS, CODE SECTIONS, AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF WALTHILL, NEBRASKA:
Section 1. The Village’s Personnel Policies and Procedures Manual, “Part IV, Compensation, B. Fringe Benefits, 2) Sick” shall be and hereby is amended to provide as follows:
“2) Sick—All full-time employees, after one (1) year of continuous employment with the Village and each year thereafter of continuous employment, shall be allowed one (1) day (equivalent to eight (8) hours) per month of sick leave per year, with a carryover of up to 30 days (equivalent to 240 hours) permitted. Any employee missing more than three (3) consecutive days due to illness shall submit a written statement from a licensed physician to his or her department head. Sick leave may be used for dentist and eye appointments. Sick leave may be used for illness of an immediate family member. Periodic checks on an absent employee can and will be initiated by the Village Board.”
Section 2. The Village’s Personnel Policies and Procedures Manual, “Part IV, Compensation, B. Fringe Benefits, 4) Holidays” shall be and hereby is amended to provide as follows:
“4) Holidays—Regular full-time employees will receive recognized holidays off with pay, or equivalent time off if the holiday does not fall on a regular working day. Permanent part time employees will receive recognized bolded holidays off with pay, or equivalent time off if the holiday does not fall on a regular working day. The following holidays shall be recognized holidays:
a. New Year’s Day—January 1;
b. Martin Luther King, Jr.’s Birthday;
c. President’s Day—3rd Monday in February;
d. Easter—Good Friday and Monday;
e. Memorial Day—Last Monday in May;
f. Juneteenth—June 19;
g. Independence Day—July 4;
h. Labor Day—1st Monday in September;
i. Columbus Day—2nd Monday in October;
j. Veteran’s Day—November 11;
k. Thanksgiving Day—4th Thursday in November;
l. Day after Thanksgiving;
m. Christmas Eve—December 24; and
n. Christmas Day—December 25.”
Holidays which fall on Saturday will normally be celebrated on the preceding Friday. Holidays which fall on Sunday will normally be celebrated on the following Monday.
Section 3. Any other ordinance, resolution, Code section, or part thereof passed and approved prior to the passage, approval, and publication or posting of this Ordinance and in conflict with its provisions is hereby repealed. Except as provided herein, no other provision of the Village’s Personnel Policies and Procedures Manual is repealed or amended.
Section 4. This Ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law.
Passed and approved this 10th day of May, 2023.
______________________________ ATTEST: ______________________________
Michael Grant Lisa Beaudette
Board Chair Clerk/Treasurer
A motion was made by Brown, seconded by Oldman to grant the request from Fred Appleton for 4 weeks paid leave. Upon roll call vote, the following voted aye: Brown, Oldman and Grant. Nay: None. Absent: Porter and Boschult. Motion carried.
Brown made a motion, seconded by Oldman to deem Roger Anderson as the Maintenance Supervisor temporarily while Fred Appleton is on leave with a salary increase of $1.00 per hour during the absence. Upon roll call vote, the following voted aye: Oldman, Grant and Brown. Nay: None. Absent: Boschult and Porter. Motion carried.
The Treasurer gave a verbal monthly report. Discussion was held on the agreement with CSI for managed IT services. The agreement was tabled until the next regular board meeting.
The bills were audited and a motion was made by Oldman, seconded by Brown, to approve payment. Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Boschult and Porter. Motion carried.
There was no monthly Police Department report.
A motion was made by Brown, seconded by Oldman to trade in the 2022 Chevy Silverado for a 2023 Dodge Charger Police AWD for a credit of $7,098.00 and to equip the vehicle for police use by adding radios ($9,970.79), Signal Booster ($3,885.92) and a Repeater ($7,868.00) for the net cost of $14,626.71. Upon roll call vote, the following vote aye: Grant, Oldman and Brown. Nay: None. Absent: Porter and Boschult. Motion carried.
Abandoned trailers at 301 S Taft Street and 108 S Costello Street, Lot F were discussed.
As there was no further business, a motion was made by Oldman, seconded by Brown to adjourn.
Upon roll call vote, the following voted aye: Grant, Brown and Oldman. Nay: None. Absent: Boschult and Porter. Motion carried.
Meeting adjourned at 7:19 p.m. May 10, 2023.
______________________________ ATTEST: ______________________________
Michael Grant Lisa Beaudette
Board Chair Clerk/Treasurer
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AGENDA
MAY 10, 2023 @ 5:00 P.M.
Open Meeting Laws
1. Minutes of the April 5, 2023 Meeting
a. Approve Minutes
2. Donation Policy
a. Approve Policy - Resolution #20223-2
3. Building Permits
a. Motion to Approve Permits: #B05032023-01, #B05032023-02, #B05032023-03 and #B05032023-04
4. Community Development
a. Report
5. Maintenance Department
a. Report
b. Roads Repair/Street Light Repair/Meter Repair
c. Mosquito Program
d. Tree Removal Estimates
e. Emergency Water Restrictions Resolution #2023-3
6. Property Management Report
a. Property Update
b. Legion Hall and Recreation Lot 3 Land Swap - Request for Additional Land
c. Sale of 8 Plex at 311 N Little St. - Discussion
d. Walthill Business Center Letters of Interest
e. Fire Department Facility Responsibilities
f. Discussion and possible action of sale or abandonment of southernmost portion of Victor Avenue (Approx. 220')
7. Employee Policy & Procedure Manual Revisions
a. Sick Leave Policy and Easter Holiday - Ordinance #2023-4
8. Employee Matters
a. Leave of Absence Request
9. Treasurer's Report
a. CSI Managed IT Services Agreement
10. Bills - Audit and Approval for Payment
11. Police Department
a. Report
b. Police Vehicle Purchase
Discussion
Abandoned Trailers @ 301 S Taft St. and 108 S Costello St. Lot F
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MAY 2023 BILLS
Advantage Consulting Group - Contract Svcs..............................................................$ 3,000.00
Amazon.com - Supplies/Programming.........................................................................$ 2,019.85
Nancy Anderson - Insurance Premium Reimbursement...............................................$ 450.31
Appeara - Uniform/Linen...............................................................................................$ 220.44
AT&T - Phone................................................................................................................$ 89.50
Barnes & Noble - Programming.....................................................................................$ 715.85
Black Hills Energy - Gas Service...................................................................................$ 494.90
Blue Cross & Blue Shield of NE - Premium...................................................................$ 52.76
Burt County Public Power - Power Fees........................................................................$ 2,526.72
Carrier Container Co - Town Clean Up...........................................................................$ 3,600.00
CWB - Petty Cash.........................................................................................................$ 299.40
CWB - Payroll Deduction..............................................................................................$ 400.00
CWB - Fire Bond Transfer to Savings..........................................................................$ 248.00
CSI - Consulting...........................................................................................................$ 530.00
Dutton Lainson - Supplies............................................................................................$ 2,085.41
Electric Fund - Premium Reimbursement....................................................................$ 3,708.67
Electronic Engineering - Supplies................................................................................$ 281.62
Fastwyre Broadband - Phone/Internet.........................................................................$ 733.30
Goldstar Products Inc - Maintenance Supplies............................................................$ 697.40
GoldMinds.com - Programming...................................................................................$ 91.75
H2O4U - Softener Salt.................................................................................................$ 80.15
Ideal Wheels - Decal....................................................................................................$ 12.83
J & R Repair - Repairs.................................................................................................$ 85.00
Jack's Uniform - Uniforms............................................................................................$ 454.55
Johnson & Mock - Services..........................................................................................$ 1,373.50
Jump's Salvage - Transport..........................................................................................$ 211.00
Knoepfler Chevrolet - Repairs......................................................................................$ 5,944.00
Lamp Auto Parts - Repairs............................................................................................$ 179.99
Library World - Subscription..........................................................................................$ 495.00
Lorensen Lumber - Repairs..........................................................................................$ 320.05
Lowe's...........................................................................................................................$ 472.70
Stephanie Lyons - 8 Plex Repairs.................................................................................$ 345.00
Menards - Repairs.........................................................................................................$ 585.81
Mutual of Omaha - Ins Premium...................................................................................$ 167.78
NE Dept of Revenue - NE WH......................................................................................$ 977.18
NE Dept of Revenue - Sales Tax...................................................................................$ 1,013.01
NE Health Lab - Water Test...........................................................................................$ 15.00
NPPD - Power Fees/Report...........................................................................................$ 699.20
Northeast Power - Power/Loan......................................................................................$ 20,590.53
Omaha Nation Supermarket - Fuel/Supplies.................................................................$ --------
Omaha Tribal Credit & Loan Program - Payroll Deduction............................................$ 56.00
One Call Concepts, Inc.................................................................................................$ 40.00
ONE Office Solutions - Supplies..................................................................................$ 425.90
Ozark National Life - Retirement...................................................................................$ 888.00
Pender Ace Hardware - Supplies..................................................................................$ 211.61
Pender Times - Publications..........................................................................................$ 826.75
PestBusters - Pest Control.............................................................................................$ 265.00
Quality Flow Systems - Maintenance.............................................................................$ 400.00
Renz Electric - Repairs...................................................................................................$ 660.25
RuVan King - Garbage Hauling.....................................................................................$ 5,307.00
Sewer Bond Savings - Transfer.....................................................................................$ 2,085.00
Thurston County Communications - Use of Teletype.....................................................$ 100.00
Uline - Supplies..............................................................................................................$ 171.75
U.S. Cellular - Cell Service/Equipment...........................................................................$ 359.57
US Dept of Energy - Power Fees...................................................................................$ 986.59
Walthill Service & Supply - Repairs................................................................................$ 3.72
TOTAL: $69,074.49
Additional APRIL 2023 BILLS
Payroll............................................................................................................................$ 17,790.49
American Century Investment - Retirement...................................................................$ 60.00
Avery Brothers - Awnings...............................................................................................$ 13,000.00
Core & Main - Supplies..................................................................................................$ 723.87
Credit Management Services - Garnishment.................................................................$ 366.48
Menards - Swr Line Repairs..........................................................................................$ 464.96
Metro Electric - Repairs.................................................................................................$ 204.33
NPPD - Reports.............................................................................................................$ 92.00
Omaha Tribal Credit & Loan Program - Payroll Deduction............................................$ 112.00
S7 Complete Graphix - Uniform Donation.....................................................................$ 300.00
TOTAL: $33,154.13
GRAND TOTAL: $102,228.62
