December 1, 2021

VILLAGE OF WALTHILL

December 1, 2021

The regular meeting of the Chair and the Village Board of Trustees of Walthill, Nebraska was held at the Village Office in said village at 5:00 p.m., December 1, 2021.

Present:  Board Chair Michael Grant, Trustees Gwen Porter, Aaron Brown and Curtis Boschult with Trustee Calvin McManigal arriving at 5:19 p.m.  Also present:  Lisa Beaudette, Clerk/Treasurer, KayCe Hollman, Deputy Clerk/Treasurer, Fred Appleton, Maintenance Supervisor, Roger Anderson, Maintenance and James Randol Sr, Police Officer.

Visitors:  None.

Notice of meeting was given in advance thereof by posting in three (3) public places, a designated method for giving notice, as shown by the certificate of posting notice on file at the Village Office.  Notice of the meeting was simultaneously given to the Chair and Trustees and a copy of their acknowledgment of receipt of notice and agenda are on file at the Village Office.  Availability of the agenda was communicated in the public notice.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

Chair Grant called the meeting to order at 5:11 p.m. and made the public aware of the availability of the open meeting laws.

Nominations were in order for temporary Board Chair.  Trustee Porter made a motion, seconded by Brown to nominate Michael Grant as temporary Board Chair.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for permanent Board Chair.  Trustee Porter made a motion, seconded by Brown to nominate Michael Grant as permanent Board Chair.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for Vice Chairperson with the authority to sign checks and warrants and Chair meetings in the absence of the Chair.  Trustee Brown made a motion, seconded by Porter to nominate Calvin McManigal as Vice Chairperson.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

A motion was made by Grant, seconded by Boschult to approve Aaron Brown as an alternate check signer.    Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for Clerk/Treasurer.  Chair Grant made a motion, seconded by Porter to retain Lisa Beaudette as Clerk/Treasurer.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for Village Health Board.  Chair Grant made a motion, seconded by Brown to nominate Shelby Boschult as the appointee for the Village Health Board.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for Street Superintendent.  Chair Grant made a motion, seconded by Porter to appoint Scott Cowles, S-1148, Class A as the 2022 Certified Street Superintendent.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Nominations were in order for Village Attorney.  Chair Grant made a motion, seconded by Brown to nominate Matt Munderloh and/or Johnson & Mock Law Office as Village Attorney.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

A motion was made by Grant, seconded by Brown to retain all Village employees at their negotiated salaries and present positions.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Committee Delegations were made as follows:  Trustees McManigal and Boschult appointed to the Infrastructure Committee;  Trustees Porter and Brown appointed to the Finance Committee;  Chair Grant and Trustee Boschult appointed to the Solar/Renewable Energy Committee;  Chair Grant and Trustee Porter appointed to the Parks and Recreation Committee;  and Chair Grant and Trustee Porter appointed to the Economic Committee.

Trustee Boschult made a motion, seconded by Brown to approve the minutes of the November 3, 2021 board meeting.  Upon roll call vote, the following voted aye:  Grant, Porter, Brown and Boschult.  Nay:  None.  Absent:  McManigal.  Motion carried.

Trustee McManigal arrived at 5:19 p.m.

Trustee Porter made a motion to introduce the following resolution and moved its adoption:

RESOLUTION #2021-13

SIGNING OF THE YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT 2021

     WHEREAS:  State of Nebraska Statutes, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment;  and

WHEREAS:  The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form;  and

     WHEREAS:  The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment, i.e., meeting minutes;  showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number (if applicable) and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment;  and

     WHEREAS: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson.

BE IT RESOLVED that the Village Board Chairperson of the Village of Walthill, Nebraska, is hereby authorized to sign the attached Year-End Certification of City Street Superintendent completed form(s).

ADOPTED this 1st day of December, 2021 at Village of Walthill, Nebraska.

______________________________    ATTEST: ______________________________

Michael Grant                                                         Lisa Beaudette

Board Chair                                                            Village Clerk/Treasurer

Trustee Brown seconded the motion for the foregoing resolution and on a roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

Kevin Connot, Planner/Developer, previously submitted a community development report for the Board to review.

Trustee Boschult made a motion, seconded by McManigal to locate the proposed skate park on the west end of the south park.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

Chair Grant informed the rest of the Board he had spoken with the Village Attorney and there were no permit requirements for a skate park.

Trustee McManigal made a motion to introduce the following resolution and moved its adoption:

RESOLUTION #2021-14

RESOLUTION AUTHORIZING PARTICIPATION IN THE NORTHEAST NEBRASKA ECONOMIC DEVELOPMENT DISTRICT

     A resolution of the Village of Walthill, Nebraska providing for full participation by the Village of Walthill Nebraska, in the Northeast Nebraska Economic Development District through the execution of an Intergovernmental agreement.

It is hereby resolved as follows by the Village Board of the Village of Walthill.

SECTION 1.  That the Village of Walthill is hereby authorized to join and cooperate with other counties, incorporated villages, and cities that are eligible and may wish to participate in the creation of the Northeast Nebraska Economic Development District through the execution of an intergovernmental agreement.  Said agreement is attached hereto and made a part hereof.

SECTION 2.  That all Resolutions and aprts of Resolutions in conflict herewith are hereby repealed.

SECTION 3.  This resolution shall take effect and be in full force and effect from and after its passage, approval and publication as provided by law.

PASSED AND ADOPTED this 1st day of December 2021.

______________________________    ATTEST: ______________________________

Michael Grant                                                         Lisa Beaudette

Board Chair                                                            Village Clerk/Treasurer

Trustee Brown seconded the motion for the foregoing resolution and on a roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown, and Boschult.  Nay:  None.  Motion carried.

Swimming Pool Land Swap was tabled until the next regular board meeting.

Fred Appleton, Maintenance Supervisor, gave a monthly Maintenance Department report.

Trustee Porter made a motion, seconded by Boschult to hire Christopher Clay and Tyler Henneman as full-time permanent maintenance personnel contingent on the passing of a background check and drug test at $18.00 per hour with a 90-day probation period.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

KayCe Hollman, Property Manager, gave an update on the Village’s rental properties.

Trustee McManigal made a motion, seconded by Brown to have Matt Munderloh, Village Attorney, work with Tammy Maul-Bodlak, County Attorney, to start the prosecution process for theft of services at 203 N Tallman Street, Walthill, NE 68067.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

Treasurer’s report for October 2021 was submitted for the Board’s consideration.  Since there were no objections, the report was filed.

Trustee McManigal made a motion, seconded by Brown to renew the Economic Development Line of Credit with Charterwest Bank to be secured by the Electric CD and to authorize the chairperson to sign.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

Trustee McManigal made a motion, seconded by Brown to grant the request by KayCe Henneman to transfer 72 hours of her sick leave to Fred Appleton.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

Trustee McManigal introduced Ordinance #2021-7 entitled:

AN ORDINANCE TO SET VILLAGE EMPLOYEES SALARIES AND MILEAGE RATE

and moved the statutory rule requiring reading on three days be suspended.  Trustee Brown seconded the motion to suspend the rules and on a roll call vote, the following trustees voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  The motion to suspend the rules was adopted by a majority of all members of the board that were present and the rule was declared suspended for consideration of said ordinance.

Said ordinance was then read by title and thereafter Trustee McManigal moved for final passage of the ordinance, which motion was seconded by Trustee Brown.  The Chairperson then stated the question “Shall Ordinance #2021-7 be passed and adopted?” Upon roll call vote, the following trustees voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.

The passage and adoption of said ordinance having been concurred in by a majority of all members of the Board of Trustees, the Chairperson declared the ordinance adopted and the Chairperson in the presence of the Board of Trustees signed and approved the ordinance and the Clerk attested the passage and approval of the same and affixed her signature thereto.  A true, correct and complete copy of said ordinance is as follows:

Ordinance #2021-7

AN ORDINANCE TO SET VILLAGE EMPLOYEES SALARIES AND MILEAGE RATE

BE IT ORDAINED by the Village Board of Trustees of Walthill, Nebraska:

SECTION 1: The Village of Walthill, Nebraska hereby sets the salaries for the following employees:

Roger Anderson $39,432.64 per year

Fred Appleton $42,065.92 per year

Lisa Beaudette $52,376.48 per year

KayCe Henneman $37,752.00 per year

Paul Wingett $38,688.00 per year

James Randol Sr $38,792.00 per year

Clyde Porter $32,552.00 per year

Nola Briggs $14.10 per hour

SECTION 2: The mileage rate is set at the State of Nebraska rate.

SECTION 3: This ordinance shall be effective beginning January 1, 2022.

SECTION 4: This ordinance repeals any ordinance or part of ordinance in conflict thereof; and shall be in full force after its passage and publication as required by law.

PASSED AND APPROVED this 1st day of December 2021.

______________________________    ATTEST: ______________________________

Michael Grant                                                         Lisa Beaudette

Board Chair                                                            Village Clerk/Treasurer

A motion was made by McManigal, seconded by Brown to approve a full-time employee Christmas bonus of $750.00 and a part-time employee Christmas bonus of $375.00 to be paid on the next payroll.  Upon roll call vote, the following voted aye:  Grant, McManigal, Porter, Brown and Boschult.  Nay:  None.  Motion carried.

The bills were audited and a motion was made by Brown, seconded by Porter, to approve payment.  Upon roll call vote, the following voted aye:  Grant, Porter and Boschult.  Trustee McManigal also voted aye, but abstained on Little Man’s Auto bill and Trustee Brown voted aye, but abstained on Hawthorne Industries, LLC’s bill.  Nay:  None.  Motion carried.

James Randol Sr, Police Officer, submitted a written monthly Police Department report.

Discussion was held on the Animal Control – Holding Facility;  no board action was taken.

Trustee Porter left the meeting at 6:39 p.m.

As there was no further business, a motion was made by Boschult, seconded by Brown to adjourn.  Upon roll call vote, the following voted aye:  Grant, McManigal, Brown and Boschult.  Nay:  None.  Absent:  Porter.  Motion carried.

Meeting adjourned at 6:57 p.m. December 1, 2021.

______________________________    ATTEST: ______________________________

Michael Grant                                                         Lisa Beaudette

Board Chair                                                            Village Clerk/Treasurer

Date: 
Wednesday, December 1, 2021

The Village of Walthill is an Equal Opportunity Provider and Equal Opportunity Employer.